The Shield, Newcastle

Booking Deposit

• For 2025/26 AY:
• Amount is £150
• Due when you complete your application
• Payment is credited against your first rent instalment
• For 2026/27 AY:
• Amount is £150
• Due when you complete your application
• Payment is credited against your first rent instalment

Pay In Instalment

• For 2025/26 AY:
• First instalment is due on 1st August 2025
• Subsequent instalments are due on the dates listed in the Tenancy Agreement
• Monthly instalments are available if you receive accommodation funding via a monthly bursary (requires request to Residents’ Team)
• For 2026/27 AY:
• With a UK or International Guarantor:
• Rent may be paid in three instalments.
• Instalment due dates:
• 7 October 2026
• 14 January 2027
• 6 April 2027
• Without a Guarantor:

Mode Of Payment

• Bank transfer and online payment

Guarantor Requirement

• For 2025/26 AY:
• Required for all applicants unless paying the full rent upfront
• Must be over 18
• Must agree to meet all obligations set out in the Tenancy Agreement
• Cannot live with the tenant (unless they are a parent or guardian)
• Cannot live in another property managed by the property.
• Must provide Photo ID (e.g., valid passport)
• Must provide Proof of residence (e.g., recent utility bill or bank statement dated within the last 3 months)
• Guarantor is liable to pay rent if unpaid by the tenant
• Guarantor must cover costs resulting from breaches of the tenancy
• For 2026/27 AY:
• A guarantor is required unless the tenant pays the full rent upfront.

Cooling Off Period

• For 2025/26 AY:
• Duration is 72 hours after booking if booked online or by phone without viewing the accommodation in person
• Reduced to 24 hours if booking is made on or after 1st August 2025
• Cancellation is allowed provided you have not moved in
• Requests must be emailed to the Residents’ Team with the subject line: “Cooling Off Period Cancellation”
• Refunds will be processed within 10 working days
• For 2026/27 AY:
• Duration is 72 hours after booking if booked online or by phone without viewing the accommodation in person
• Reduced to 24 hours if booking is made on or after 1st August 2026
• Cancellation is allowed provided you have not moved in
• Requests must be emailed to the Residents’ Team with the subject line: “Cooling Off Period Cancellation”
• Refunds will be processed within 10 working days

No Visa No Pay

• For 2025/26 AY:
• Cancellation is allowed before the tenancy start date if unable to obtain a visa to enter the UK
• Supporting evidence (e.g., visa refusal) must be provided to the Residents’ Team within 72 hours of receiving it
• Holding Deposit will be refunded upon providing evidence
• If notification is received after the tenancy start date, you remain responsible for rent payments until the date evidence is provided and release is confirmed
• For 2026/27 AY:
• Cancellation is allowed before the tenancy start date if unable to obtain a visa to enter the UK
• Supporting evidence (e.g., visa refusal) must be provided to the Residents’ Team within 72 hours of receiving it
• Holding Deposit will be refunded upon providing evidence
• If notification is received after the tenancy start date, you remain responsible for rent payments until the date evidence is provided and release is confirmed

No Place No Pay

• For 2025/26 AY:
• Cancellation is allowed before the tenancy start date if you did not receive required grades to attend your chosen university
• Cancellation is allowed before the tenancy start date if you failed to achieve the grades needed to continue your studies
• Supporting evidence (e.g., UCAS notification) must be provided to the Residents’ Team within 72 hours of receiving it
• Holding Deposit will be refunded upon providing evidence
• If notification is received after the tenancy start date, you remain responsible for rent payments until the date evidence is provided and release is confirmed
• For 2026/27 AY:
• Cancellation is allowed before the tenancy start date if you did not receive required grades to attend your chosen university
• Cancellation is allowed before the tenancy start date if you failed to achieve the grades needed to continue your studies
• Supporting evidence (e.g., UCAS notification) must be provided to the Residents’ Team within 72 hours of receiving it
• Holding Deposit will be refunded upon providing evidence
• If notification is received after the tenancy start date, you remain responsible for rent payments until the date evidence is provided and release is confirmed

Replacement Tenant Accepted

• For 2025/26 AY:
• Allowed if you wish to end tenancy early and do not meet other criteria
• Replacement tenant must be acceptable to the landlord
• New tenant will sign a new agreement, potentially at a different rent to match the current market rate
• Rent account must be fully up to date before replacement is accepted
• Any rent owed up to the leaving date must be paid
• Responsibility for future rent and obligations transfers once the replacement tenant has signed and paid
• You remain responsible for rent until the replacement tenant signs and pays
• For 2026/27 AY:
• Allowed if you wish to end tenancy early and do not meet other criteria
• Replacement tenant must be acceptable to the landlord
• New tenant will sign a new agreement, potentially at a different rent to match the current market rate

Delayed Arrivals & travel restrictions

• If you are unable to travel due to government-imposed travel restrictions, please contact the team with the relevant supporting documentation. We will facilitate the request to review your circumstances and explore the possibility of cancellation/contract amendment. Requests are considered individually, and any outcome will depend on the property's review and applicable booking terms.

University Course Cancellation/Modification

• If your course has been cancelled by your university, please reach out to the team with the relevant supporting documentation. We will liaise with the property team to review your request on a case-by-case basis for cancellation. The resolution will be subject to the property's assessment and the terms of your booking.

Deferring Studies

• If you have deferred your studies, please contact the team and share your updated university documentation. We will notify the property team to review your request for cancellation/contract amendment. Requests are assessed individually, and the final outcome will be subject to the property's review and booking terms.

Room allocation

• Students can indicate specific room number or location preferences during the booking process, and the team will accommodate these preferences wherever possible, based on availability.

Check in guide

• Approximately 2–4 weeks prior to the scheduled move-in date, students will receive check-in instructions via email. This communication will include the steps required to select a check-in date and time slot, complete necessary documentation, and settle any outstanding payments prior to arrival.
• In case of any questions or queries, please feel free to contact the team, and our team will assist to ensure a smooth check-in process.

Renewal policy

• Students who wish to extend their stay can contact the team for renewal or rebooking at the same accommodation. Our team will support the renewal process and help students secure a suitable room of their choice. Students are encouraged to reach out early to ensure they can rebook the same room or another room of their choice at the same property.

Early check in policy

• Early check-in requests can be shared in advance with the team. Our team will do a feasibility check to facilitate early check-in requests based on room readiness and availability. Additional charges may apply where applicable.

Smoking

• Smoking is not permitted inside the building. Smoking is allowed only outside in designated areas, where permitted by property rules and local regulations.

Guest policy

• Guests may stay with you where permitted by the property. Always notify the property 1 to 2 weeks in advance to complete the required formalities.

Minimum age

• You must be 18 years or older on your move-in date to stay at this property. Please ensure you meet the age requirement before booking. In case you do not meet the minimum age requirement, inform the team while enquiring with us, and we can suggest you accordingly.

Student eligibility

• This accommodation is exclusively available to students. Non-students are not eligible to stay at the property.